Experiential Activations and Events Project Manager

Full Circle Agency is seeking a dynamic, highly organised, and detail-oriented Experiential Activations and Events Project Manager to support the planning, coordination, and delivery of high-impact brand activations, campaigns, and live event experiences across multiple client accounts.

The successful candidate will be responsible for managing projects from briefing through to execution and post-event evaluation, ensuring all deliverables are aligned to client objectives, budgets, timelines, and operational requirements.

This role requires a strong balance between project management, client service, operational coordination, supplier management, and execution oversight within a fast-paced agency environment. The ideal candidate must be proactive, solutions-driven, calm under pressure, and capable of managing multiple moving parts while maintaining exceptional attention to detail and communication.

Key responsibilities:

• Manage end-to-end planning, coordination, execution, and reporting of experiential campaigns, activations, and live events
• Coordinate internal teams, suppliers, production partners, and external stakeholders to ensure smooth project delivery and execution
• Build and maintain strong client relationships through proactive communication, updates, and professional account management
• Develop and manage project timelines, activity plans, production schedules, budgets, status reports, and operational workflows
• Ensure all projects are delivered on time, within scope, within budget, and aligned to client objectives and brand strategy
• Manage project workflows, approvals, deliverables, and operational follow-through across multiple client accounts simultaneously
• Monitor project progress and proactively identify risks, delays, gaps, or operational bottlenecks, implementing solutions where required
• Track budgets, scope of work documentation, quotations, reconciliations, supplier costs, and internal forecasting requirements
• Collaborate closely with creative, strategy, digital, and production teams to ensure alignment, continuity, and successful campaign delivery
• Support on-site execution and management of events, activations, and experiential campaigns where required
• Compile post-campaign evaluations, reporting, learnings, and client feedback analysis
• Stay informed on experiential marketing, advertising, consumer engagement, and industry trends

Requirements:

• Diploma or qualification in marketing, events management, communications, project management, or related field
• Minimum 3 years’ experience in experiential marketing, brand activations, events, or agency project management
• Previous advertising agency experience essential
• Strong project management, organisational, and coordination skills
• Ability to manage multiple projects, stakeholders, and fast-moving timelines simultaneously
• Strong administrative, budgeting, reporting, and operational planning abilities
• Excellent verbal and written communication skills
• Strong client service and relationship management capabilities
• Proactive, adaptable, solutions-oriented, and calm under pressure
• Excellent attention to detail and ability to manage operational complexity effectively
• Strong negotiation and supplier management skills
• Effective team coordination and collaboration capabilities
• Proficient in Microsoft Office (Excel, PowerPoint, Word)
• Valid driver’s licence and willingness to travel frequently

Please email your CV and cover letter to careers@fullcircleagency.co.za

Posted on 19 May 15:25, Closing date 18 Jul