Programmes and Projects Administrator

Job description

Role purpose

The Programmes and Projects Administrator is responsible for central coordination, tracking, and execution support across ERA’s programmes and projects operations.
The role enables effective delivery of programmes and projects by ensuring structured administration, accurate reporting, and seamless coordination across the head of programmes and projects and the compliance and research officer.
This is an execution focused role, supporting implementation, not strategy or technical compliance ownership.

About us

We are a forward-thinking environmental compliance organisation committed to sustainability and operational excellence. Our team is passionate about making a positive impact and delivering high-quality service to our stakeholders. We foster a collaborative and values-driven work culture grounded in professionalism, accountability, and continuous improvement.

Key responsibilities:

Programme and projects coordination:

• Maintain a central project and programme register
• Track timelines, milestones, risks, and dependencies
• Monitor delivery progress and flag delays or bottlenecks
• Support preparation of project plans, business cases, and reporting packs
• Ensure all projects have defined scope, timelines, and budget alignment.

Programme and projects administration:

• Coordinate administrative support for:
• Producer (BDU) engagements
• Service provider network (SPN) engagements
• Support onboarding, documentation collection, and agreement tracking
• Maintain accurate databases of producers, service providers, and stakeholders

Programme and network support:

• Support implementation and tracking of:
• Service provider network growth
• Special projects
• Infrastructure and municipal initiatives
• Monitor performance metrics, engagement activity, and expansion progress

Reporting and data management:

• Compile monthly operational and project reports
• Maintain:
• Project registers
• Infrastructure asset register
• Stakeholder engagement trackers
• Support data and other inputs into compliance and operational reporting frameworks

Stakeholder and Imbizo coordination (non-marketing):

• Coordinate logistics and administration for:
• Imbizos
• Workshops
• Industry engagements
• Manage stakeholder communication (logistics only), attendance tracking, and post-event reporting

Role value:

This role serves as the operational control point within ERA enabling visibility, coordination, and execution discipline across all programmes, and allowing leadership to focus on strategy and growth.

Additional information:

• This is an in-office role based in Claremont, Cape Town.
• Only applicants meeting the mandatory requirements will be considered.
• References will be contacted during the recruitment process. Please do add these to your CV / application.

Applications close on 19 June 2026 or once a suitable candidate is found.

If you meet the above criteria and are excited to join a supportive and professional team, we invite you to e-mail your application, including your CV and a brief cover letter to az.oc.cpnare@nimda

Remuneration:

R25,000 – R35,000 per month cost-to-company, experience dependent

Key skills and competencies:

Minimum requirements and core skills:

• Strong organisational and coordination capability
• High attention to detail and structured presentations
• Proficient in Excel and data tracking tools
• Ability to manage multiple priorities and meet deadlines
• Strong communication and follow-through

Qualifications and experience:

• Diploma or degree in business administration, project management, or operation
• 2–4 years’ experience in project coordination, programme administration, or operations support
• Exposure to multi-stakeholder environments and reporting systems

Performance indicators:

• Timely and accurate project and programme tracking
• Efficiency and effectiveness of all programme and projects operations
• Quality and reliability of reporting and data management
• Efficiency of BDU and SPN administrative support
• Effectiveness of project documentation and tracking systems

Personal qualities:

• Highly organised and detail-oriented
• A self-starter who takes initiative and ownership
• Reliable, proactive and solutions-focused
• Professionally confident in stakeholder engagement
• Adaptable and able to work in a fast-paced environment
• Strong at follow-through and execution
• Collaborative and team-oriented

Posted on 11 Jun 15:32, Closing date 19 Jun